Position: Executive Director, Mt. Morris Camp and Conference Center
Reports to: President, Board of Directors
The Executive Director (ED) provides year-round, full-time leadership in creating a safe, inspiring and financially thriving space at Mount Morris. He/she shall effectively and faithfully exercise stewardship responsibilities for all camp resources, including buildings, grounds and personnel, demonstrating the gift of hospitality and the ability to work effectively with others. The ED shall appropriately witness to his/her Christian Faith in ways that are consistent with the beliefs of the Moravian Church, whose motto is “In essentials, unity; in nonessentials, liberty; in all things, love.” The ED shall carry out policies and procedures of the Board of Directors in the management, promotion and operation of the facility, and advise and make recommendation to the Board of any necessary changes. The ED shall recognize opportunities for enhancement of the site’s natural resources and assist in development of both long-range and short-range operation and development plans.
At least 25 years of age in accordance with American Camping Association (ACA) standards.
Bachelor’s degree (preferred), and at least 5 years successful leadership managing a camp or retreat center, with experience overseeing lodging and food service.
IACCA or other camp/retreat center director certification preferred.
A solid Christian faith and a sensitivity to the practices of the Moravian Church and its constituent bodies.
Working knowledge of and commitment to adherence to ACA standards.
Demonstrated oral and written communication skills, and use of appropriate technology, including current Microsoft software and QuickBooks.
Posses or obtain certifications in CPR, Bloodborne Pathogens, First Aid and AED within the first 120 days of employment.
Ability to drive camp and personal vehicles, and a willingness to work outdoors.
The Executive Director shall:
View the position of the Executive Director as an opportunity to fulfill his/her own call to ministry and Christian service. Inspired by the transformative power of outdoor ministry in one’s faith journey.
Employ creativity, integrity and initiative to accomplish the Board goals in fulfilling the Mission of Mount Morris.
Relate cooperatively with the membership committees, agencies and Boards of the Moravian Church.
Create a safe, inspiring space for staff and participants.
Present a positive and professional image of Mt. Morris.
Conduct operations with a high level of emotional intelligence and maturity, which includes the ability to act calmly under duress, to make critical decisions in a quick and logical manner, and to handle conflict in a sensitive, loving and yet firm manner that leads to growth for all concerned.
Possess excellent administrative and management skills, including financial management, marketing, public relations, customer service, personnel management, reports/records management, and a general knowledge of facility management.
Provide creative win-win solutions to complex issues and concerns in a professional manner.
Build and maintain effective professional working relationships with employees, Board Members, donors, campers, and user groups. This includes communicating professionally with these constituents and being at ease speaking privately and publicly.
Work within a flexible schedule which will include working some evenings or weekends and being on-call when necessary.
Be able to work independently with a high degree of self-motivation and organization.
Willingness to learn core maintenance operations of the site (as a backup).
Live on site and provide on-call emergency assistance as needed.
Serve on the Moravian Western District’s Camping Committee.
Specific Description of Duties and Tasks:
The following description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this position. Reasonable accommodations may be made in appropriate circumstances to enable qualified individuals with disabilities to perform the essential functions of this job.
Execute existing and future strategic and operating plans, including short and long-term goals.
Conduct operations in compliance with local, state and national codes and laws.
Represent the Board with all governmental & regulatory agencies, including those of health and safety.
Develop contacts and negotiate costs with selected competitive vendors.
Respond to all complaints in a professional and timely manner.
Oversee and enforce the implementation of Health Care and Risk Management protocols.
Serve as an ex officio member on all Board committees with the exception of the Executive Committee.
Ensure that Mount Morris obtains and maintains ACA accreditation.
Establish sound written office operational procedures, including but not limited to:
Staff assignments and job descriptions
Contracting, payment collection and processing
All correspondence, including on social media
Preparing and maintaining accurate record-keeping systems
Proactively target new groups/organizations to increase the user base. This includes regularly calling and/or visiting new possibilities, including churches.
Report these activities to the Marketing Committee and assist it in its other efforts.
Develop and maintain appropriate and timely print, media and online marketing and promotional materials, including regular newsletters.
Maintain a strong website and social media presence, including a timely update of the current site.
Hire, terminate, train, and supervise employees in consultation with the Personnel Committee.
Hold staff accountable for high-quality results using a formal process to measure progress. This minimally includes a full annual performance review for each employee.
Evaluate staffing patterns and implement changes for the most effective use of paid and volunteer staff.
Possess strong working familiarity of staff responsibilities.
Continually look for ways to nurture high employee performance by offering ongoing feedback, continuing education, and training events as appropriate.
Recommend compensation changes to the Board.
Work with the Board to review and implement changes to Personnel Policies.
Cultivate and manage a healthy volunteer base.
Assist the Finance Committee in preparing budgets and special reports.
Ensure the annual budget is followed, closely monitoring expenditures and ensuring efficient operations of each operational area.
Establish appropriate guest fees.
Prepare quarterly financial reports, showing actuals versus budgeted.
Promptly acknowledge gifts/contributions.
Ensure the completion of an annual audit with an outside auditor.
Facility Management Oversight
Ensure safe and effective management of the entire camp property, including all buildings, roads, vehicles, pool, ropes course, store, nurse’s station, and trails.
Oversee all maintenance projects, developing short and long-term maintenance plans.
Work with the Board in developing and overseeing new capital projects.
Ensure the facility operates as a good steward of natural resources, including minimizing waste and carbon emissions.
Program Management and Development
Establish a high-quality hospitality program for user groups, including written procedures for orientation, regular check-ins, check-out, linen service, and guest feedback.
Maintain and develop relationships with existing and future user groups and individuals, personally greeting each user group upon their arrival.
Create an offering of sponsored retreats throughout the year that align with the overall mission. This includes programming to reach broader demographics, i.e. be a “retreat entrepreneur.”
Be responsible for “on call” emergency duties for guests as needed.
Nurture guest relationships in order to inspire donations.
Utilize various promotion venues, including the monthly E-Newsletter, to promote the need and importance of donation support.
Personally reach out to potential donors via phone and personal visits.
Work with the Moravian Ministries Foundation regarding gift annuities, larger estate gifts, etc.
Maintain a current donor database.
Explore potential fundraising events in coordination with the Fund Development Committee.
Encourage Board members to identify potential donors who may be asked to have a visit from the ED.
Enjoy a Black Oak Lodge mid-week get-a-way(Jan–Mar) and pay only for those who attend – no minimum lodging charges! We provide complimentary coffee/tea. Call 920.787.2861 or email firstname.lastname@example.org for details. Thank you for enjoying the scenic beauty of Mt. Morris Camp & Conference Center in the winter.” (Restrictions may apply)